WCUAA Committees
  

Please choose from the list below to find out about the committees that help advance WCU by engaging all alumni.

Affinity
Alumni Weekend/Homecoming
Awards
Bylaws
Finance
Greek Alumni Task Force
Nominating
Outreach
Scholarship
Service
Strategic Planning
Web Marketing

Affinity Committee 

The Affinity Committee will meet to estimate the value of current and future partnerships to the Alumni Association. The Affinity Committee will provide an assessment of various partnership opportunities to increase revenues through corporate affinity agreements without violating the “no fundraising” agreement with the University.

Committee Duties

  • Read and analyze proposals and contracts, meet with corporate representative(s) if necessary, and present recommendations to the Executive Council.
  • Develop new and/or enhance services to alumni with consideration to the development of both immediate and long-term projects.
  • Develop and/or expand University programs that mutually benefit current students and alumni through the development of both immediate and long-term goals.
  • Report activities to and provide minutes of meetings to the Executive Council.
  • Upon approval from the Executive Council, present viable proposals to the Board of Directors to make an informed vote on the partnership.

Alumni Weekend/Homecoming Committees

The Alumni Weekend/Homecoming Committee plans activities and events for Alumni & Homecoming weekends. 

Committee Duties 

  • Develop separate budgets to cover related costs with each event.
  • Plan the traditional kick-off reception to be held the Friday evening of each weekend event, including menus, entertainment, decorations, giveaways, etc.
  • Plan additional activities and events as deemed necessary.
  • Choose the caterers and menus for events.
  • Recruit and assign volunteers for set up, break down, tours, greeters, registration, etc.
  • Report activities to and provide minutes of meetings to the Executive Council.
  • Alumni Weekend specific responsibilities -
    • Schedule the date for Alumni Weekend, which shall include (but is not limited to) the following:
      • Friday evening kickoff event
      • Annual Alumni Meeting & Luncheon
      • Distinguished Alumni Awards Dinner
    • Review the Alumni Weekend program booklet and related promotional material, including magazine advertisements.
    • With the Awards Committee, coordinate flowers, award plaques, and name plates for the Distinguished
      Alumni.

Awards Committee

The Awards Committee has primary responsibility for selecting each year’s Distinguished Alumni. Additionally, the Awards Committee will make recommendations to the Board of Directors for members of the Association to be recognized for the Service Award.

Committee Duties

  • Solicit names of candidates for consideration as the year’s Distinguished Alumni from the membership of the Association.
  • Select, in accordance with the established criteria, the year’s Distinguished Alumni and request approval from the Executive Council.
  • Present the selections to the Board of Directors for its approval.
  • Publicize the names of the year’s Distinguished Alumni to the general membership of the Alumni Association.
  • Plan, in conjunction with the Alumni Weekend Committee, the reception and awards presentation for the year’s Distinguished Alumni, to be held during the annual Alumni Weekend activities.
  • Coordinate flowers, award plaques and name plates for the Distinguished Alumni. Serve as hosts/hostesses to the returning Distinguished Alumni during Alumni Weekend.
  • Recommend nominees to the Board of Directors for the Service Award.
  • Following the year’s selection process, review and evaluate the solicitation, nomination, selection, and awards criteria and make recommendations to the President for implementation in the following year.
  • Report activities to and provide minutes of meetings to the Executive Council.

Bylaws Committee

The Bylaws Committee has primary responsibility for the interpretation and review of the Association’s bylaws.

Committee Duties 

  • Provide interpretation of the current Alumni Associations’ bylaws in regard to actions, policies and procedures.
  • Recommend revisions to improve the functioning of the Association.
  • Prepare amendments for bylaw changes and present to the Board of Directors.
  • Monitor the Association’s compliance with the bylaws and with the Memorandum of Understanding.
  • Recommend prospective chapters to the Board of Directors for admission into the Association.
  • Monitor each chapter’s compliance with the Association’s bylaws
  • Report activities to and provide minutes of meetings to the Executive Council.

Finance Committee

The Finance Committee has primary responsibility for maintaining the financial assets of the Association and reviewing the expenditures made by the Association.

Committee Duties

  • Assist the WCUAA’s accountant in maintaining accurate and complete statements of the accounts and funds of the Association.
  • Insure the timely completion of the annual audit of Association assets by an independent public accountancy firm.
  • Report activities to and provide minutes of meetings to the Executive Council.

Each committee, whether funded by WCUAA or the University, shall submit an budget request to the Finance Committee. The committee shall recommend an annual budget for the Association to the Executive Council for approval, then to Board of Directors for final adoption no later than the March board meeting. The Treasurer shall receive a monthly report of the Association’s revenues and expenditures, including how the funds are spent and the balances in each line-item. The Finance Committee shall review the revenues and expenses of the Association. The Treasurer works with the investment advisor to move funds as needed. The Finance Committee shall work with the treasurer and the investment advisor to maintain a maximum investment time for monies.

Greek Alumni Task Force

The Greek Alumni Task Force has primary responsibility for actively engaging Greek alumni with the Association
and establishing a Greek Alumni chapter. 

Committee Duties 

  • Engage Greek alumni and students in collaboration with the Office of Greek Life and the Greek Life Advisory Board.
  • Plan activities to increase Greek alumni involvement with the Association.
  • Encourage the establishment of a Greek Alumni chapter.
  • Report activities to and provide minutes of meetings to the Executive Council.

Nominating Committee

The Nominating Committee has primary responsibility for the recruitment and screening of nominees for election to the Board of Directors of the Association. 

Committee Duties

  • Make a call for nominations to the membership of the Alumni Association in the University Magazine and on the Alumni Association website.
  • Obtain biographical information and a statement from the nominees for review.
  • Screen the nominations and educate candidates on requirements for board activity.
  • Propose a slate of candidates in accordance with ARTICLE XII Section 3 of the West Chester University Alumni Association Bylaws.
  • Organize a system for the return, verification, and counting of ballots.
  • Report the results of the election to the President of the Association immediately following the counting of the ballots.
  • Upon reporting the results, inform the newly elected board members.
  • Following the year’s election, review and evaluate all aspects of the nominations and election process. Make recommendations for changes in the process, if any, to the Executive Council.
  • Provide minutes of meetings to the Executive Council.

Outreach Committee

The Outreach Committee develops ideas for and leads social events throughout the year as outreach to the alumni of West Chester University. This provides alumni with opportunities to meet fellow alumni in a social gathering that fosters networking and personal interaction among our alumni and the Association.

Committee Duties

  • Plan and implement social gatherings as an outreach to our alumni community.
  • Meet the social needs of the alumni, specifically within our region.
  • Organize communications to inform our alumni of these social events.
  • Organize Welcome to WCU Day - an event to welcome new students at the beginning of the school year in the late summer.
  • Organize Senior Day - a spring and fall event, which coincide with graduation ceremonies and welcomes the new graduates to the Alumni Association.
  • Organize Rams in the Sand – a summer event at the New Jersey shore.
  • The committee evaluates annually the above three events to determine what changes and/or new activities are needed.
  • Report activities to and provide minutes of meetings to the Executive Council.

Joint Alumni Association & Foundation Scholarship Committee

The Scholarship Committee has primary responsibility for the administration of the Association/Foundation scholarship program and designated alumni-related scholarships.

Committee Duties
In coordination with the West Chester University Foundation:

  • Plan for the amount and number of scholarships to be announced in the current year that will be awarded in the following academic year to the Executive Council for approval.
  • Organize the application and selection process for the scholarships.
  • Review the applications and make recommendations for awards to the Executive Council.
  • Organize a scholarship presentation ceremony for the students.
  • After the selection of the year’s awardees, review, evaluate and, if necessary, recommend changes to the scholarship process to the Executive Council.
  • Report activities to and provide minutes of meetings to the Executive Council.

Service Committee

The Service Committee has primary responsibility for planning opportunities for the Association to provide volunteer service to aide and support our community.

Committee Duties 

  • Plan opportunities for our alumni to provide community service.
  • Work with the Office of Alumni Relations and the Office of Service Learning & Volunteer Programs to organize events with alumni and students.
  • Support service projects that promote the Association and the University within the community.
  • Encourage alumni to get involved with the Association through community service.
  • Report activities to and provide minutes of meetings to the Executive Council.

Strategic Planning Committee

The Strategic Planning Committee implements the strategic plan and evaluates major projects, plans and goals for the Association. 

Committee Duties

  • Implement the Association’s strategic plan.
  • Receive progress reports on strategic objectives, goals and tasks from responsible parties.
  • Evaluate major projects, proposals and goals.
  • Recommend programs and projects in support of the Association’s mission as it relates to the evolving needs of the organization.
  • Report activities to and provide minutes of meetings to the Executive Council.

Web Marketing Committee

The Web Marketing Committee has primary responsibility for the promoting the Association via the web, social media and other marketing avenues. 

Committee Duties 

  • Promote the Association and engage alumni via the web, social media and other marketing avenues.
  • Work with the Office of Alumni Relations to support the Association’s activities and events.
  • Update the Association’s website and social media to maintain a fresh web presence.
  • Report activities to and provide minutes of meetings to the Executive Council.
  • Nationwide
  • PSECU
  • License Plate
  • Diploma Display
  • Update Your Info
  • LTC Global
  • TCDC